Terms of Reference
That Peterborough County and City is a safe, respectful and supportive place for
older adults to live free from abuse and enjoy independence.
To be leaders in the development of an integrated and collaborative strategy to
address the prevention of elder abuse in Peterborough City and County through
networking, information sharing, raising awareness and advocacy.
Every effort will be made to ensure that there is representation from community organizations and individuals from diverse backgrounds from all across Peterborough County and City. Members may include but not limited to health, social services, justice, ethno cultural, seniors, housing, faith, financial, and education sectors.
The designated regional representative from Elder Abuse Ontario (EAO).
Members can either be “core members” who actively participate in monthly meetings, receive minutes, agendas, voting rights on financial decision and/or PEAPN related decisions, or “supporters” who will not have voting rights or decision making privileges
but will receive education opportunities and PEAPN highlights. Supporters do not commit to attend monthly meetings.
Core Members - The core members will carry out the obligations pertaining to PEAPN. The core members will ensure that all members of the network are kept informed of their activities on a regular basis. Core members must attend a minimum of four meetings per fiscal year to ensure their status. Core members may substitute with notice a representative from the agency that they represent to attend a PEAPN meeting on their behalf. Core members will have voting rights as they pertain to PEAPN decisions.
Supporters - Individuals or organizations that support the mandate of PEAPN, but
do not commit to attend monthly meetings. Supporters do not have voting rights or receive meeting minutes and/or agendas. They can receive updates and education opportunities.
The Network is aware that not all Core Members are able to attend all meetings, but recognizes that issues of financial or other matters may require a motion. Therefore
a quorum of four core members is needed at a Network meeting in order for a motion
to be passed. If four core members are not present, then the motion will be deferred.
The Chair or Vice-Chair can then put forward an e-mail motion on which members
Financial decisions require approval by the core membership and minuted at monthly meetings prior to funds being allocated. Funds are managed through the designated charitable organization. The charitable organization must receive the minutes with the approved motion prior to releasing funds. All expenditures must be invoiced and submitted to the charitable organization as per their submission guidelines.
Frequency of Meeting:
Meetings will be held monthly with the exception of July and August.
Other meetings can be called at the discretion of the Chair.
Terms of Office:
Two years (renewable) for all members in January Executive positions are two
years (renewable in January) to be nominated by the members and a voting
process will take place if more than one person nominated and accepts this
nomination. The Co-chairs will complete terms on opposite years to ensure there
is one experienced chair leading at all times.
Agenda items are submitted to the Chairs who prepare and distribute the agenda.
The secretary ensures minutes are maintained and distributed to all members
following approval from the Chairs.
Finance committee – Consist of at least Chair, Treasurer, and 1 network members,
for the purpose of maintaining and reviewing all financial transactions and donations
related to the Network.
Community outreach /education committee - Consists of network members that
are able to coordinate and be present at community functions on behalf of the
Network. Providing education regarding Elder Abuse and navigation to community
resources. ( Health Fairs, presentations etc)
Consultation team - provide options for intervention to community agencies who
bring forth cases of abuse to the Team.
Membership Committee - responsible for ensuring that new members receive
certain PEAPN Network documents (i.e., Terms of Reference, Membership list, and confidentiality form) as part of an orientation package. Membership Coordinator
will also be responsible for keeping the Membership email list updated. Marketing
and Public Awareness - Promote PEAPN. Focus on upcoming events such as WEAAD
and roll out of community forums/projects. Contact radio, television and newspapers
for general interest stories. Ad-hoc committees – Can be added when necessary
Financial decisions require approval by the core membership and minutes at monthly meetings prior to funds being allocated. Funds are managed through the designated charitable organization. The charitable organization must receive the minutes with
the approved motion prior to releasing funds. All expenditures must be invoiced and submitted to the charitable organization as per their submission guidelines.
The agenda is prepared by the chair and distributed at the beginning of the monthly
It is expected that all members of the Network will adhere to a strict code of
confidentiality. All client based information will be kept confidential.
Members of an agency are accountable to their agency and/or governing body.
All members of Network are expected to conduct themselves in an ethical manner,
to uphold the mission and vision of PEAPN.
Terms of Reference:
The Terms of Reference shall be reviewed and revised as necessary by the
membership on an annual basis at the January meeting or at such other times as
may be appropriate.
Terms of Reference
History of PEAPN
Education and Training